Outlook Shortcuts to Give you a Smarter "Outlook"

We at Pendello Solutions live by the motto, “do it right the first time and only do it once.” Doing it the right way never means cutting corners although it does mean doing it in the most efficient fashion possible. Many think that the only way to maneuver through Microsoft Outlook is either with a touchscreen or with a mouse and because of this, we may be missing out on a step towards efficiency. This month, Pendello Solutions will be highlighting the not very well known keyboard shortcuts to Microsoft Outlook.

This week’s focus will be on Basic Outlook Navigation. These shortcuts may not come fluidly at first but with practice, can save you time and headaches while working within Outlook. As a guide, if you need to press the keys simultaneously the commands will be separated by a "+" whereas if you need to sequentially press the buttons, the commands will be separated by a ",".


  • Go to Mail: Ctrl+1
  • Go to Calendar: Ctrl+2
  • Go to Contacts: Ctrl+3
  • Go to Tasks: Ctrl+4
  • Go to Notes: Ctrl+5
  • Go to next open message: Ctrl+Period
  • Go to previous open message: Ctrl+Comma
  • Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane and the sections in the To-Do bar: Tab Key
  • Move around the message header lines in the Folder pand or an open message: Ctrl+Tab
  • Go to a different folder: Ctrl+Y
  • Go to the search box: F3 or Ctrl+E
  • In the Reading Pane, page down through text: Spacebar
  • In the Reading Pane, page up through the text: Shift+Spacebar
  • Go to previous view in the main Outlook window: Alt+Right Arrow

We challenge you to try these shortcuts out to see if they help make your time in Outlook more efficient! Our team of Business Technology Associates are experts on shortcuts, but not cutting corners, so reach out to our team for help learning more about secure business efficiencies

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